November 2005 Intergroup Minutes

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TITLE="Contact Us">Contact Us</A></div> </td> <td valign="top" height=390 width="100%" BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <I>November 2005 Intergroup Minutes</I></div> <bR> <DIV ALIGN="LEFT"></DIV> <div> <I><B>Approved</B></I></div> <div> <I><B>Western Massachusetts Intergroup</B></I></div> <div> <B><U>Meeting Minutes</U></B></div> <div> <B>November 14, 2005</B></div> <bR> <div> <B><U>OPENING</U></B><B>:</B></div> <bR> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Rayna, WMI Chair, opened the meeting at 6:30 p.m. with the Serenity Prayer.</div> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Reading of Tradition 11, OA 12&12.</div> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Reading of Concept 11.</div> <bR> <div> <B><U>OFFICER REPORTS</U></B><B>:</B></div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Recording Secretary's Report</U> read by Linda T.</div> <bR> <div> <I><B><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A motion was made to accept the minutes as amended.  The motion passed.</B></I></div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Chair/ Vice Chair Report</U> given by Rayna who said that we still have WMI vacancies as well as a full agenda this evening.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Treasurer's Report</U> given by Frank in Rhea`s absence.</div> <div>           Income:     $1,050.40</div> <div>           Expenses:     $470.63</div> <div>           Balance:     $797.35</div> <bR> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Please note that $500 was moved from Fundraising for operating budget expenses.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Corresponding Secretary's Report</U> given by Sue as there is currently no one in this position.  There were seven pieces of junk mail which were destroyed.  There was also a notice that South Central Mass Intergroup will be dissolving in December.  We also received a “Welcome Back, We Care” packet.</div> <bR> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Rayna reviewed the job duties for the Corresponding Secretary role and asked the group to be thinking of who could fill this position.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Roll Call/Introductions/Newcomer Welcome</U></div> <bR> <div> <B><U>STANDING COMMITTEE REPORTS</U></B><B>:</B></div> <bR> <div> <U><IMG BORDER="0" SRC="Symb075c00b700f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Soft Literature Report</U> given by Carol who reported her concerns regarding the diminishing returns basis on which soft lit is run.  Carol says that she averages 8 orders per year with $10 in shipping per order for a total of $80 in shipping charges per year.  She proposes that soft lit be given a $75 budget next year.  Carol is unable to attend the Thank-a-thon or the Marathon.  She suggested that someone could do service by bringing soft lit to one or both of these events in her place.</div> <bR> <div> <U>Hard Literature Report</U> given by Ellen who is unclear as to whether she has the authority to actually purchase a new bag for the hard lit.  She does.  Ellen also reported that she is unable to attend the Thank-a-thon and called for a volunteer to go in her place.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">HIPM Report</U> - Gabrielle had nothing to report at this time.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Newsletter/Meeting List Report</U> - Chair not present, no report given.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Young People's Report</U> - no Chair for this committee, no report given.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Public Information Report</U> was given by Sarah who reported that the Springfield Basketball Hall of Fame health fair event scheduled for Saturday, 10/22/05, was cancelled.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Region 6 Assembly Report</U> was given by Rayna.  Nominations will be held in December for 3 representatives for the R6 Assembly next year on April 8, 2006. Voting will be held in January for these positions. </div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">World Service Report</U> given by Rayna.  Nominations for WSBC reps will be handled under New Business.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Marathon Report</U> given by Linda. The Marathon committee is working on finding speakers for the event.  A flyer asking meeting groups to donate a gift basket for the raffle is available tonight to bring back to your local meetings.  We are still looking for volunteers to help out the day of the event itself.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">12 Step Within Report</U> given by Sue who passed around a sample of the “Welcome Back” packet now available for $2 each, item #721.  Sue asked that soft lit order these packets and have them available for local meeting groups to purchase.  Please spread the word.</div> <div>  </div> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Fundraising Report</U> given by Rayna. The fundraising committee met and decided on navy blue t-shirts with gold printing of the Marathon theme:  “Every Day, A New Promise” as well as 12 stairs/steps leading to a sunrise.  Weston Rehab will do the actual t-shirt design.  Shirts will be available at the Marathon in January.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Website Report</U> given by Rayna who reported that Dan is interested in this role.</div> <bR> <div> <I><B><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A motion was made by Elizabeth to create a Website Coordinator position.  The motion passed.</B></I></div> <bR> <div> <I><B><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A motion was made by Ellen to appoint Dan as Website Coordinator.  The motion passed. </B></I></div> <bR> <div> <U>PI Blitz/Ad-Hoc Committee Report</U> given by Elizabeth who reported that she and Gabrielle have not met yet.  Elizabeth has drafted a PI Blitz Proposal format and made sample business cards that could be printed inexpensively and handed out.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Ad-Hoc Communications Committee</U> - Rayna raised the importance of having a Communications Committee so that Newsletter, Meeting List, PI, HIPM, Answering Service and Website Coordinator positions could talk to one another and coordinate the WMI communication efforts.</div> <bR> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">There was much discussion about the need for this committee.  Elaine suggested that the people in these positions meet on a quarterly basis.</div> <bR> <div> <I><B><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A motion was made by Elizabeth to form an umbrella Communications Committee that includes: Newsletter, Meeting List, PI, HIPM, Answering Service and Website Coordinator positions.  The motion was tabled for now. </B></I></div> <bR> <div> <B><U>OLD BUSINESS</U></B><B>:</B></div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Corresponding Secretary</U> - VACANCY.</div> <bR> <div> <I><B><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A motion was made by Sue to nominate Jeff as Corresponding Secretary.  The motion passed.</B></I></div> <bR> <div> <B><U>NEW BUSINESS</U></B><B>:</B></div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">2006 Budget Proposal</U> was presented by Frank who reviewed the projected   income and expenses for 2006.  Linda raised a concern regarding the Marathon's expected revenue of $1,500.  The 2005 Marathon raised $967.32 net expenses.  There was also a discussion about the budgets and postage for soft and hard literature.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Newcomer Packets</U> needed for upcoming OA Marathon.</div> <bR> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Ellen requested start up money for a new OA group that has formed at Smith College, Hatfield Hall, Room 104 from 5:15 to 6:15 pm on Thursdays.</div> <bR> <div> <I><B><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A motion was made by Sue to give $50 start up funds to the newly formed Smith College meeting.  The motion passed.</B></I></div> <bR> <div> <U>Website Coordinator</U> - Dan asked the group to allow him to change our current website hosting to “Pow Web” at a cost of $77 per year.  Pow Web is very easy to navigate.  Dan's email address is:  <U>DanielDisisto@verizon.net</U>.</div> <bR> <div> <I><B><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A motion was made by Elaine to allow Dan to update our website to Pow Web.  The   motion passed.</B></I></div> <bR> <div> <U>New Meeting Site</U> - Rayna informed the group that a new meeting site will be needed as the Holyoke Soldier's Home will be doing renovations.</div> <bR> <div> <I><B><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A motion was made by Linda to form as Ad-Hoc New Meeting Site Committee.  The motion passed.</B></I></div> <bR> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Sarah, Elizabeth and Rayna volunteered to be on the New Meeting Site Committee.    Suggestions for new meeting sites included the Holyoke YMCA and Holyoke Hospital.  WMI will extend an invitation to the other HSH meeting groups to have a rep serve on the committee.</div> <bR> <div> <U><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">WSBC Nominations</U> - Nominations were taken for the WSBC realizing that there is a commitment involved if you agree to serve on this committee.</div> <bR> <div> <I><B><IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A motion was made by Sarah to nominate Rhea to serve on WSBC.  The motion passed.</B></I></div> <bR> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Other nominees included:  Mary, Jeff, Rayna and Sarah.</div> <bR> <div> <U>Money Needs</U>:</div> <bR> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">See Sue at the end of the meeting; she has the checkbook in Rhea's absence.</div> <bR> <div> <B><U>GROUP CONCERNS</U></B></div> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Thanksgiving Day “Giving Thanks” meeting at St. David's in Feeding Hills from 9:45 to 11:00 am.</div> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Please take new group handbook back to your local meeting groups.</div> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Christmas Eve Hobby Club meeting is NOT being held.</div> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Christmas Day meeting in Southwick IS being held.</div> <bR> <div> <B><U>GOOD OF THE ORDER</U></B></div> <bR> <div> <B><U>NEXT MEETING</U></B></div> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Monday, December 12<FONT SIZE="1" COLOR="#000000" FACE="Arial" >th</FONT>, 2005, at 6:30 p.m.</div> <bR> <div> <B><U>CLOSING</U></B></div> <div> <IMG BORDER="0" SRC="Wing0a7300d800f000000000.png" HEIGHT="16" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">The meeting closed with the Serenity Prayer.</div> <bR> <bR> <div> Respectfully submitted by,</div> <bR> <div> Linda T.</div> <div> Recording Secretary</div> <bR> </td> </tr></table></body>