January 2006 Intergroup Minutes

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=90 BGCOLOR="#006699" TEXT="#080000" background="060fd5a3.jpg"> <div> <B>Overeaters Anonymous of Western Massachusetts</B><B>  </B></div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="index.htm" TARGET="_top" TITLE="Overeaters Anonymous of Western Massachu">Home</A></div> <div> <A HREF="id17.htm" TARGET="_top" TITLE="Calendar">Calendar</A></div> <div> <A HREF="id20.htm" TARGET="_top" TITLE="Meeting List">Meeting List</A></div> <div> <A HREF="id25.htm" TARGET="_top" TITLE="OA Information">OA Information</A></div> <div> <A HREF="communication_umbrella_commi.htm" TARGET="_top" TITLE="Communication Umbrella Committee Informa">Communication Umbrella Committee Information</A></div> <div> <A HREF="id26.htm" TARGET="_top" TITLE="Thoughts for Today and Tomorrow">Thoughts for Today and Tomorrow</A></div> <div> <A HREF="for_media_professionals.htm" TARGET="_top" TITLE="For Media Professionals">For Media Professionals</A></div> <div> <A HREF="for_health_care_professional.htm" TARGET="_top" TITLE="For Health Care Professionals">For Health Care Professionals</A></div> <div> <A HREF="id34.htm" TARGET="_top" TITLE="Intergroup Monthly Minutes">Intergroup Monthly Minutes</A></div> <div> <A HREF="wmi_bylaws.htm" TARGET="_top" TITLE="WMI Bylaws">WMI Bylaws</A></div> <div> <A HREF="id33.htm" TARGET="_top" TITLE="Lifeline Magazine">Lifeline Magazine</A></div> <div> <A HREF="files_to_dowload.htm" TARGET="_top" TITLE="Files To Download">Files To Download</A></div> <div> <A HREF="recovery_lines.htm" TARGET="_top" TITLE="Recovery Lines">Recovery Lines</A></div> <div> <A HREF="hard_and_soft_liturature_for.htm" TARGET="_top" TITLE="Hard and Soft Literature for Sale">Hard and Soft Literature for Sale</A></div> <div> <A HREF="id19.htm" TARGET="_top" TITLE="Contact Us">Contact Us</A></div> </td> <td valign="top" height=390 width="100%" BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <I>January 2006 Intergroup Minutes</I></div> <bR> <bR> <DIV ALIGN="LEFT"></DIV> <div> <I><B>Approved</B></I></div> <div> <I><B>Western Massachusetts Intergroup</B></I></div> <div> <B><U>Meeting Minutes</U></B></div> <div> <B>January 9, 2006</B></div> <bR> <div> <B><U>OPENING</U></B><B>:</B></div> <bR> <div> Rayna, WMI Chair, opened the meeting at 6:30 p.m. with the Serenity Prayer.</div> <div> Reading of Tradition 1, OA 12&12.</div> <div> Reading of Concept 1.</div> <bR> <div> <B><U>OFFICER REPORTS</U></B><B>:</B></div> <bR> <div> <U>Recording Secretary's Report</U> read by Linda T.</div> <bR> <div> <I><B>A motion was made to accept the minutes as amended.  The motion passed.</B></I></div> <bR> <div> <U>Chair/ Vice Chair Report</U> - No report given.</div> <bR> <div> <U>Treasurer's Report</U> given by Rhea.</div> <div> Income:     $477.76</div> <div> Expenses:     $845.91</div> <div> Balance:     $560.16</div> <bR> <div> It was a good month for donations!  Marathon facility rental fee of $200 was paid.  WSBC registrations of $285 were paid.</div> <bR> <div> <U>Corresponding Secretary's Report</U> given by Jeff.  Financial mail was picked up by Rhea.  We also received five pieces of mail.  Two pieces of mail were solicitations.  We received 2 pieces of mail from other Massachusetts Intergroups which were a flyer and newsletter.  One item of note was a newsletter from a California Intergroup requesting that we include their Virtual Speakers Bureau list in our newsletter.</div> <bR> <div> Rhea stated that we received a notice that our Domain name renewal was due.  Rayna took this invoice to give to Dan our Website Coordinator.</div> <bR> <div> <U>Archivist Report</U> given by Sue who reported that she just received historical items from Linda T. from past Marathon events.  Sue also mentioned that the January newsletters were available and to please sign the sheet when you take copies for your local meeting group.</div> <bR> <div> <U>Roll Call/Introductions/Newcomer Welcome</U></div> <bR> <bR> <div> <B><U>STANDING COMMITTEE REPORTS</U></B><B>:</B></div> <bR> <div> <U>Soft Literature Report</U> - New person in this position is Terry-welcome!</div> <bR> <div> <U>Hard Literature Report</U> - Ellen reported that hard lit sold well at the Marathon event-over $300!  Ellen also stated that hard lit prices are about to increase.  Rhea is co-signer for the hard lit bank account and lives near Ellen, so Rhea is willing to remain the co-signer for this account even though she is stepping down as Treasurer.</div> <bR> <div> <I><B>A motion was made to allow Rhea to continue as co-signer for the hard literature bank account with Ellen; the motion passed.</B></I></div> <bR> <div> <U>HIPM Report</U> - Gabrielle said there was nothing new to report.</div> <bR> <div> <U>Newsletter/Meeting List Report</U> - Rayna reported that Kim has resigned as newsletter chair.</div> <bR> <div> <I><B>A motion was made to appoint Mary and Jeff as Co-Chairs of the newsletter; the motion passed.</B></I></div> <bR> <div> <U>Young People's Report</U> - no Chair for this committee, no report given.</div> <bR> <div> <U>Public Information Report</U> was given by Sarah who reported that OA members did submit "Letters to the Editor" of the local newspapers and some were published!</div> <bR> <div> <U>Region 6 Assembly Report</U> was given by Rayna who said the meeting dates are April 8<FONT SIZE="1" COLOR="#000000" FACE="Arial" >th</FONT> and September 16<FONT SIZE="1" COLOR="#000000" FACE="Arial" >th</FONT>.</div> <bR> <div> <U>World Service Report</U> given by Rayna who stated that the WSBC will be held May 1<FONT SIZE="1" COLOR="#000000" FACE="Arial" >st</FONT> to 6<FONT SIZE="1" COLOR="#000000" FACE="Arial" >th</FONT>, 2006.  Rayna did send in the registrations including the request to waive the abstinence requirement.  Those attending the WSBC are Mary who is a newly elected rep, Rhea who is a second term rep, and Rayna if the budget allows.  Jeff was elected as an alternate rep.</div> <bR> <div> <U>Marathon Report</U> given by Linda who had a preliminary financial report which showed that the Marathon may have brought in about $1,400 in revenue.  Still to be deducted from this amount was the expense of two t-shirts as thank you gifts for the opening and closing speakers.  Linda thanked her committee of two-Elizabeth and Rayna-for all their hard work.  She also thanked all who agreed to be speakers and those who volunteered to help set up, clean up and work the day of the event.  The Marathon was very well attended and a great success!</div> <bR> <div> <U>12 Step Within</U> - no report given.</div> <bR> <div> <U>Fundraising Report</U> given by Rhea who reported that 26 shirts were sold at the Marathon as well as pens and note cards bringing in about $400 in sales!  The t-shirt invoice has now been paid, so any other shirt sales will be profit except for the shipping cost of the 6X shirts that we are still waiting to receive.  Rhea handed out t-shirt order forms for local meeting groups.  T-shirts sell for $15 each.</div> <bR> <div> <U>Website Report</U> - Dan, Website Coordinator, was not present.  Linda reported that the website was reviewed by those who volunteered to do so and suggested changes were given to Dan who has updated the site.  To view the website, go to <FONT SIZE="3" COLOR="#0000FF" FACE="Arial" ><A HREF="http://www.oawmass.org" TARGET="_top" TITLE="http://www.oawmass.org"><U>www.oawmass.org</U></A></FONT>.</div> <bR> <div> <U>PI Blitz/Ad-Hoc Committee Report</U> - Elizabeth reported that she and Gabrielle will be meeting soon to put together a proposal to submit to Region 6 which will include printing costs for business cards with OA info on them that can be handed out at PI events.  Please give Elizabeth and Gabrielle your ideas.  The proposal needs to include measurable outcomes.</div> <bR> <div> <U>New Meeting Site Report</U> given by Rayna who stated that WMI needs to be out of the Holyoke Soldier's Home site by March 1<FONT SIZE="1" COLOR="#000000" FACE="Arial" >st</FONT> due to renovations.  A site visit was conducted at Holyoke Hospital which is a beautiful facility and has easy access and parking.</div> <bR> <div> <I><B>A motion was made to pursue Holyoke Hospital as our new meeting site; the motion passed.</B></I></div> <bR> <div> <B><U>OLD BUSINESS</U></B><B>:</B></div> <bR> <div> <U>Region 6 Elections</U></div> <div> Delegates:  Rhea and Mary.  Rayna, too if budget allows.</div> <div> Alternate:  Jeff</div> <bR> <div> <I><B>A motion was made by the Recording Secretary to accept the Region 6 slate as nominated; the motion passed.</B></I></div> <bR> <div> <U>Election of WMI Officers</U></div> <div> Chair:                    Elaine</div> <div> Vice Chair:               Gabrielle</div> <div> Recording Secretary:          Linda</div> <div> Corresponding Secretary:     Jeff</div> <div> Treasurer:               Frank</div> <bR> <bR> <div> <I><B>A motion was made by the Recording Secretary to accept the WMI Officer slate as nominated; the motion passed.</B></I></div> <bR> <div> <U>Answering Service</U> - Gail reported that no one has come forward to take over answering service duties.  Gail described the position and Lyn volunteered.</div> <bR> <div> <I><B>A motion was made to appoint Lyn to handle the answering service calls; the motion passed.</B></I></div> <bR> <div> <B><U>NEW BUSINESS</U></B><B>:</B></div> <bR> <div> <U>2006 Budget Proposal</U> - Frank, our new Treasurer reviewed the proposed 2006 budget.</div> <bR> <div> <I><B>A motion was made to accept the 2006 budget as presented; the motion passed.</B></I></div> <bR> <div> <U>Intergroup Communications</U> - The group discussed how to handle communications between Intergroups.  It was suggested that we direct other Intergroups to our website for information.  Gwen suggested that we obtain other Intergroups' email addresses and send them an electronic copy of our newsletter.  Let's talk to Jeff about this next month.  Terry also suggested that we list links to other area Intergroups on our website.</div> <bR> <div> <U>Communications Committee</U> - The group discussed forming a communications committee that would consist of reps from the newsletter, meeting list, HIPM, PI, answering service and website.  The purpose would be to meet four times per year and coordinate communications between areas.</div> <bR> <div> <I><B>A motion was made to form a Communications Committee to meet 4 times per year and act as trusted servants to carry on communications business; the motion passed.</B></I></div> <bR> <div> <U>WMI Anniversary Meeting</U> - the question was raised as to whether we should hold an anniversary meeting.  The issue was tabled for now.  Rayna will check with Sue, our archivist, to see how many years WMI has been in existence.</div> <bR> <div> <U>60/30/10</U> - There was a big discussion as to whether WMI should make a donation to 60/30/10 now that the 2005 fiscal year was closed.  An issue was raised regarding what WMI considers is a prudent reserve.  The discussion was tabled for now.</div> <bR> <bR> <div> <B><U>GROUP CONCERNS</U></B></div> <bR> <div> Lyn is trying to start a new meeting group in Southwick for those who have 100+ lbs to lose.</div> <div> Wednesday night Northampton meeting from 7-8 p.m. has low attendance (For Today).</div> <div> Monday night Northampton meeting from 7:30-8:30 p.m. has low attendance (varied format).</div> <div> Thursday Smith College meeting at 5:15 p.m. is off to s great start (OA Second Edition). </div> <bR> <div> <B><U>GOOD OF THE ORDER</U></B></div> <bR> <div> <B><U>NEXT MEETING</U></B></div> <bR> <div> Monday, February 13<FONT SIZE="1" COLOR="#000000" FACE="Arial" >th</FONT>, 2006 at 6:30 p.m.</div> <bR> <div> <B><U>CLOSING</U></B></div> <div> The meeting closed at 8:10 p.m. with the Serenity Prayer.</div> <bR> <bR> <div> Respectfully submitted by,</div> <bR> <div> Linda T.</div> <div> Recording Secretary</div> <bR> </td> </tr></table></body>